مطلوب مساعد إداري و مالي

Terre des hommes- Lausanne is seeking an Admin & Finance Assistant for its Beirut office for a period of 3 months.

The Admin & Finance Assistant will assist the finance department by carrying out delegation’s financial and accounting tasks in a correct manner to produce reliable and transparent information on a regular basis and within the time frames.

Job Duties & Responsibilities:

Duties & Responsibilities / Context  (Tasks) :

• Cash Management: Assist the Admin & Finance Assistant in the cash management process including payments, working advances, reimbursements, transfers, bank cheques, translation of key documents, in line with delegation procedures.
• Accountancy: Contributes accountancy information regarding petty cash to the Admin Officer.
• Partner Management: Provide support to Partnership and Grant Officer during peak times of partner sub grant management
• Audit & Control: Assist the Admin & Finance Assistant as needed by providing information for audit and control purposes
• Contracts: Assist in the drafting of and ongoing follow up of non-staff contracts, as guided by the SOP.
• Travel: Assist in bookings for staff travel and ensure all staff’s compliance with Staff Travel SOP (only in Beirut if requested by Log Department)
• General Management :

• Provide clear information, feedback and support to both Admin Officer and HR Manager, raising issues as needed and working together to promote a strong team.
• Ensure clear positive communication with all TDH team members.
• Respect budget information that is given and constantly work to reduce costs and improve the quality of purchases related to this role.
• Maintain an organized style of work,
• Take the initiative for work Improvement suggestions to the Admin, HR & logistics department as part of the Assistant’s responsibility.
• Keep accurate and up to date information concerning reporting requirements for the procurement, transportation and store management of the supply chain process and make this available to other staff on request

Job qualifications, and competencies

Academic Background: Bachelor’s Degree in Business, major in Accounting or Finance is referred.

Experience: experience not required, however earlier internships or up to 1 year’ experience are of added value.

Others personal abilities:

• Fluency in English and Arabic are mandatory.
• Time management skills, ability to meet deadlines, prioritization of tasks.
• Very good communication skills.
• People oriented.
• Flexibility and strong adaptation skills.
• Computer literacy: Microsoft office.

Reports to: Senior Admin & Finance Officer

Location:  Beirut Office